Crucial Scrum Master Checklist for Effective App Development

Scrum masters play a critical role in enabling the success of app development teams.

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By diligently executing a standard checklist, scrum masters can ensure no step is missed while guiding teams smoothly through the development process. This checklist summarises critical tasks across each sprint phase to help scrum masters coordinate distributed teams, align stakeholders, and promote excellence.

Sprint Planning

The sprint planning meeting sets the stage for the entire upcoming sprint. Scrum masters guide the team in selecting user stories that deliver clear end-user value and can be completed within the sprint. They advise on technical considerations like splitting complex stories into shippable increments and discussing dependencies. Scrum masters confirm all stories are small enough for the team to finish within the sprint timeframe. Story mapping with Miro visualises epics and stories to align stakeholders.

step 1

Daily Standups

Standups provide visibility into blockers and synchronise the team daily. Scrum masters start standups on time and have each member report their top accomplishments from the previous day, their plan for the current day, and any impediments blocking their work. Solutions like standup bots, such as Standuply Bot, and meeting tools like Parabol can help automate standup notes and prioritise taking time to increase participation.

More specifically, standup bots can automate capturing standup updates in team messaging apps. This saves time spent manually documenting standups. Meeting tools allow participants to provide updates asynchronously and then come together briefly to review blockers. Scrum masters keep standups focused, concise, and solution-oriented. All blockers are captured clearly to drive follow-up after. Standups end on time, enabling the team to start work immediately.

step 2

Sprint Demos

At the end of each sprint, scrum masters schedule a sprint review meeting where the team demonstrates completed work to stakeholders. Tools like Loom allow teams to record video demos to share asynchronously when schedules don't align. Scrum masters coach the team to present working software, highlight key features, and answer questions.

Attendees can interact with the software and provide feedback. The scrum master facilitates active discussion, captures all feedback in the product backlog, and ensures the team understands which items will be prioritised for upcoming sprints. Well-run sprint reviews validate that development aligns with business needs. They provide transparency into progress and inform the product roadmap. With thoughtful facilitation, sprint reviews become valuable synchronisation events between the team and stakeholders.

step 3


Scrum masters allocate sufficient time for meaningful retrospectives to inspect and adapt team processes. They employ techniques to foster open and honest discussion, such as fun retrospective exercises that boost engagement. Anonymised input gathered through tools like Mentimeter increases candid feedback from all team members.

The scrum master facilitates the discussion and ensures the team captures actionable improvement ideas, documents them clearly, and assigns owners for each follow-up item. Regular retrospectives help institutionalise continuous improvement and a culture of learning. When run effectively, they uncover impediments, validate process changes, and renew the team's commitment to agile principles. Scrum masters enable valuable retrospectives by maintaining psychological safety, guiding structured activities, and securing commitment to implement improvements.

step 4


Between sprint events, scrum masters protect the team from distractions, watch for roadblocks, and promote sustainable pacing. They guard the team's time, buffering them from organisational dysfunction. Scrum masters continually monitor for signs of burnout and work overload that could negatively impact morale, focusing on each individual's well-being.

Automating repetitive tasks like status reporting with tools such as Jira frees up time for higher-value work. Scrum masters reinforce agile behaviors through coaching and leadership. They cultivate a culture of accountability, collaboration, and excellence by setting expectations, modeling desired mindsets, and praising progress toward team goals.

step 5

step 6


Following this comprehensive checklist enables scrum masters to promote team success throughout the entire app development process. By optimising key activities in each sprint phase, from planning to retrospectives, scrum masters can facilitate greater efficiency, visibility, and stakeholder alignment. They proactively surface potential issues early and drive continuous improvement through transparency, inspection, and adaptation.

Customising this checklist to the specific needs of individual teams and projects allows scrum masters to focus on the critical aspects that will most benefit those initiatives. With the responsible execution of these guidelines, scrum masters can effectively coordinate collaboration, motivate excellence, and guide distributed teams in delivering high-quality apps valued by end users. The result is faster time-to-market, reduced costs, and increased customer satisfaction from applying this checklist framework.

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